Core Creative Education CIC

creative arts & outdoor education

Core’s Policies and Procedures

Core Creative Education CIC Policies and Procedures 2018



  1. Safeguarding Policy and Procedure
  2. Health & Safety Policy
  3. Accident/ Incident and Emergency Policy and Procedure
  4. Environmental/ Sustainability Policy
  5. Equal Opportunities Policy
  6. Data Protection Policy
  7. Fair Assessment Policy
  8. Appeals Policy
  9. Malpractise Policy


  1. CORE Creative Education Safeguarding Policy and Procedure


It is the policy of Core Creative Education, registered at Limemead Farm, Halstock Leigh, Yeovil, BA22 9QU, to protect children, young people and vulnerable adults from any form of abuse, whether emotional, physical, sexual or neglect. The staff and trustees of Core Creative Education, recognise their duty of care to children, young people and vulnerable adults.


Policy Statement

  • To provide an environment where people feel valued, respected, safe and secure
  • Every participant shall feel supported and represent those with greatest need
  • To recognise children, young people and vulnerable adults, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse.
  • To prevent harm and take action where appropriate.
  • To be mindful of the principles of proportion, and take the least intrusive response appropriate to the risk.
  • To work in partnership with parents, carers, other agencies and government departments responsible for the safeguarding of children, young people and vulnerable adults.
  • To be accountable and transparent in delivering safeguarding.
  • To appoint an appropriate person to be responsible for safeguarding of all those associated with this policy.
  • To ensure that the procedures relating to safeguarding are robust, fit for purpose, effective and carried out in an appropriate manner.
  • To ensure that all staff, volunteers and others who work with, or on behalf of children, young people and vulnerable adults are competent, confident and safe to do so.
  • To recruit staff and volunteers using the Safer Recruitment guidelines.
  • To ensure that all staff and, where appropriate, volunteers, participate in regular safeguarding training (at least every 3 years, or when there are changes in the law, policy or procedures).
  • To review policy and procedures annually or as deemed necessary with regard to changes in the law, recommendations or government guidance.
  • To ensure that all those who work for or represent Core Creative Education activities are aware of the underpinning principles of: The Children Act 1989 & 2004.


Safeguarding Policy Procedures

Core Creative Education is committed to ensuring effective, careful and a quick response to any concerns about physical, sexual or emotional abuse or neglect of children, young people and vulnerable adults. To this end these procedures will be strictly adhered to at all times.



  • With regard to the Safer Recruitment guidelines, references will be taken up; a Disclosure and Barring Service (DBS) check will be carried out; and verification of previous work history.
  • Have regard for the “Rehabilitation of Offenders Act”, making applicants aware that positions are exempt from this act. · Have a probationary period of 6 months for new employees. · All staff are made aware of the named person responsible for safeguarding at Core: This person is Alasdair Green (Education Manager) · All staff will be inducted into Core Creative Education safeguarding procedures. They should know how to react following disclosure, including reporting method. · All staff will be supplied with and expected to read “Child Protection, a Brief Introduction”, and other materials appertaining to the safeguarding of children, young people and vulnerable adults. · Team meetings will regularly include safeguarding updates and training. · Formal safeguarding training will be carried out every 3 years. · Supervision will include discussion about low level safeguarding concerns. · Provide adequate and appropriate staffing resources to meet the needs of children, young people and vulnerable adults. · Seek advice from Dorset Safeguarding Children’s Board/Dorset Safeguarding Adults Board if needed.



Volunteers and visitors

  • Visitors to all Core Creative Education sites will be asked for identification before being admitted if they are not known to staff. · All visitors must make themselves known to the Manager on site and not left alone with children, young people or vulnerable adults. · All adult volunteers will have DBS checks and will not be left in a supervisory role. · All volunteers will be expected to abide by the principles and procedures of this policy and refer any concerns they may have to the appropriate member of staff responsible and are not to be left alone with students.


Procedure to respond to the signs or suspicions of abuse

Recognising abuse is not easy, and it is not Core’s staff or volunteers job to decide whether or not abuse has taken place or if a person is at significant risk. This is the role of the statutory services. We do, however, have a responsibility to act if there are concerns about a person’s safety or welfare. It is important that the person responding to this concern recognises that there is a different method of response for children and young people to that of vulnerable adults. Responding to a child or young person disclosing abuse:

  • Do Stay calm
  • Don’t make promises you cannot keep
  • Do listen carefully and note accurately what is said
  • Don’t interrogate the person or ask leading questions
  • Do find an appropriate early opportunity to explain that it is likely that the information will need to be shared with others
  • Don’t cast doubt on what the person has told you
  • Do allow the person to continue at his/her own pace
  • Don’t interrupt or change the subject
  • Do ask questions for clarification only, and at all times avoid asking questions that suggest a particular answer
  • Don’t make the person feel responsible for the abuse
  • Do reassure the person that they are doing the right thing in telling you
  • Do not fail to act
  • Do tell them what you will do next and with whom the information will be shared
  • Do take further action immediately
  • Do record in writing what was said using the person’s own words as soon as possible – note date, time, any names mentioned, to whom the information was given and ensure that the record is signed and dated
  • Do contact the person responsible for safeguarding – Alasdair Green

Children and young people Safeguarding Policy contact: 01258 472652 / 01305 221450 / 01202 657279 (out of hours) Adults: 01929 557712


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures


  1. CORE Creative Education Health & Safety Policy


It is the policy of Core Creative Education based at Limemead Farm, BA22 9QU, to take all reasonable steps to ensure the health, safety and welfare of its staff, all visitors, students, volunteers, contractors and temporary workers, as well as members of the public who might be affected by Core Creative Educations operations and activities.


All staff will be provided with such equipment, information, instructions, training and supervision as is necessary to implement the policy and achieve the stated objective. Staff information shall initially be in the form of a job description outlining their roles and responsibilities and an induction into the role and responsibilities.  Regular reviews shall be put in place to ensure that adequate knowledge and training is updated.


Core Creative Education will also ensure that all relevant statutory duties and obligations are satisfied, including those duties set out in the Health and Safety at Work Act 1974 and any subsequent amendments or additions thereto.


However it is the duty of each staff to take reasonable care of their own and other people’s welfare, to be aware how others can be affected by their own acts or omissions, and to report any situation which may pose a threat to the well being to them or any other person. If any staff are unsure how to perform a certain task, or feels it would be dangerous to perform a specific job, then it is the staff members duty to report this to the Education Manager who is also the Health and Safety Officer.  This is Alasdair Green.  Rachelle Green, the Programme Manager will take his place should he be absent.


CORE will endeavour to communicate to staff their commitment to health and safety and to ensure that staff are familiar with the contents of this policy. All staff are expected to co-operate with Health and Safety Officer and to accept their duties under this policy.


All staff should take care when handling or use of heavy equipment/materials to minimise the risk of injury.

  • Work sites must be kept tidy and, where practicable, clean.
  • All spillages to be cleaned immediately
  • Cables and trailing materials should not be left in any walkway.
  • Be aware that, due to the nature of operations, the outside environment can be hazardous, especially when wet and suitable footwear should be worn at all times.
  • Sharp objects are stored carefully and safely.
  • All staff must be aware of any moving vehicle at all times.
  • No tools or equipment to be used without manufacturers recommended shields, guards and attachments.
  • All tools must be securely and properly stored when not in use; all tools and equipment to be well maintained. Any defects reported to the Health & Safety Officer.
  • Persons using machine tools must not wear clothing, jewellery or hair in such a way as might pose a risk to themselves or others safety.
  • No tools should be used other than for its specific use as designed by the manufacturer.  Lifting and moving of heavy objects should always be done by mechanical devices wherever practicable. All equipment used should be appropriate for the task.
  • When lifting an object off the ground, staff should assume the squatting position, keeping the back straight as recommended by LOLER.
  • Every activity needs to be risk assessed and a written risk assessment must be completed.


CORE will ensure that all staff have been trained in proper fire prevention and emergency procedures. In the event of the fire, or in any other emergency situation, all staff must assemble at the designated assembly point, in the driveway of Limemead Farm.  The Education Manager or Programme Manager will initiate emergency procedures. SMOKING is prohibited in all areas of the workplace at all times.


Accidents, Diseases and Dangerous Occurrences LEGISLATION requires that certain prescribed events, injuries and diseases be formally reported. Reporting of Incidents, Diseases & Dangerous Occurrences Regulations 1995 (RIDDOR). Notwithstanding our legal obligations, CORE views accident investigation as a valuable tool in the prevention of future incidents.


In the event of an accident resulting in injury, a report will be written by the Health and Safety Officer detailing:

  • The circumstances of the accident including photographs and diagrams where possible
  • The nature and severity of the injury sustained
  • The identity of eye witnesses
  • The time, date and location of the incident
  • The date of the report


All eye witness accounts should be taken as near to the time of the incident as possible. The completed report must be submitted to the Health and Safety Officer who will attempt to ascertain why the incident occurred and what action should be taken to avoid a recurrence of such incident. Any measures deemed necessary to avoid recurrence will be put into effect as soon as possible after passing by the Trustees.


The Health and Safety Officer is responsible for reporting all cases of accident and disease to the relevant enforcing authority e.g. Control of Substances Hazardous to Health (COSHH), Reporting of Incidents, Diseases & Dangerous Occurrences Regulations 1995 (RIDDOR), Lifting Operations & Lifting Equipment Regulations 1998 (LOLER).


Risk Assessment


The Education Manager will be Health and Safety Officer for Education sessions and will be responsible for all risk assessments at the Farm.


No staff should work with students without another member of staff on site at Limemead Farm.  There should always be 2 members of staff on site.  In the event of the Education Manager being off site, one of the staff should be given authorisation in the event of an emergency or accident. 


Site risk assessment (half termly)

These will be conducted and updated at the beginning of each half term and updated as changes occur to the site over the half term and kept in the staff handover file.


Daily risk assessments

Daily risk assessments allow any change in risk factors since last visit to be assessed and control actions taken.  Dynamic ongoing risk assessments will form part of good practice throughout each session.


Staff will be briefed about risk assessments and activity plans for the session.  Staff and volunteers will be briefed following any changes to any of the students or changes in activity at The Farm.


Changes to risk assessments will be recorded in the staff handover file. 


The factors below will change the risk assessment of activities throughout the day and the Education Manager will dynamically risk assess and change activities as is appropriate for the health and safety of students and staff.  These may be associated with:


  • Changes with students that day
  • Changes in weather conditions
  • Changes in land/ woodland factors eg. slippery impassable tracks, fallen tree limbs, flooding
  • Visitors to site
  • Animal issues/ animal illness
  • Protocols for using fire, tools and machinery


Weather conditions


Weather conditions will be deemed unsuitable in conditions of high winds, high wind chill factor or torrential ongoing rain or snow.  Other adverse weather will be assessed in the daily risk assessment and in the case of severe weather the Programme Manager/ Education Manager will contact the students to cancel the session or to make alternative arrangements.  Where necessary Indoor activities will be programmed at the Farm house.


First aid and Insurance


  • The Education Manager is the trained First Aider on site, with a certificate in Paediatric First Aid.  He will also be responsible for the maintenance and replenishment of first aid equipment.
  • The Education Manager has public liability insurance, through Thistle Insurance, which is affiliated to the Institute for Outdoor Learning, to cover activities delivered at the Farm.
  • Limemead Farm has public liability insurance with the National Farmers Union for accidents/ incidents that occur on the land.
  • A site risk assessment will be conducted at the beginning of each half term.
  • Dynamic risk assessments will occur throughout the day by staff and updated by the Education Manager in the staff handover file, as changes occur.
  • An activity risk assessment will be conducted at the beginning of new activities being introduced to the programme and updated by the Education Manager as appropriate.
  • Students will only attend sessions when a booking form has been signed by a parent/ school, which will include health and medical information and any additional needs students might have.


  • Parents and schools will be informed that students need to wear appropriate clothing and stout footwear.   Long sleeves and long trousers to protect against sunburn, bites, stings and prickles.  Waterproofs including trousers to be worn when conditions likely to be cold, wet and/or muddy. Exceptions can be made on the grounds of sensory needs on the advice of the education manager, where appropriate parents/carers will be made aware of the increased risks.


  • All booking forms will be kept at the office.
  • All tools, resources and materials will be safely stored and secured where appropriate.
  • Personal protective equipment with appropriate safety marking to be worn as necessary when handling tools.


  • One to one support from staff will be in place for students working with small horticultural vehicles and equipment.


  • Whilst at Limemead Farm, student and staff safety will be maintained by negotiating safe boundaries and maintaining direct, line-of-sight supervision by accompanying adults or direct one to one support as is necessary for the activities and students that staff are working with.


  • Fully charged walkie talkie will be carried by each facilitator on the Farm, who can liaise with the Education Manager at all times, to communicate regarding student activity and safety and in the event of an emergency can be contacted immediately.


  • Following an Accident or Emergency, the Accident book will be sited in the office, completed forms to be countersigned by parents/ schools and files in accident file to be kept at office at Limemead Farm.


Infectious Diseases

  • Participants will be encouraged to keep hands away from faces and not put anything in their mouths during a session to reduce risk of contracting infectious disease from animal faeces.
  • All staff and students should be given adequate information regarding tick bites and the risk of Lymes Disease.




  • Where medicines have to accompany participants to Outdoor Education sessions these will be labelled clearly and stored under appropriate conditions.


Food and Drink

  • Lunch and snacks will be eaten in a clean, appropriate space. eg. Woodland camp, River camp, Garden, Farm house kitchen/ conservatory.  So in designated areas away from animal enclosures and animal faeces and where there are appropriate hand washing facilities for activities that students have just undertaken.  Eg. For students working with animals, hand washing should happen at the Farm house under warm running water with soap, before going down to one of the camps for lunch.
  • Participants will be discouraged from putting anything in their mouths during Outdoor Education sessions, including berries, unless preparing and learning about them as part of an activity and directly supervised.




  • The handwashing policy at the Farm is to clean hands thoroughly in warm running water with soap especially for students working within and around animal areas.
  • For those younger students working in the woodland camp only, who do not have direct contact with the farm animals, warm soapy water in a hand basin is recommended for hand washing.


Toilet Facilities

  • The main toilet is at Limemead Farm house.  And all students and staff should be able to have access to these facilities should they need them.
  • However, should younger students (5-8 years old) who are working in the woods, need to go for a ‘wild wee’, staff and students will agree a specified location away from main area of activity to facilitate privacy and maintain hygiene.



  • All medicines that have to accompany students to Limemead Farm should be labelled clearly and stored under appropriate conditions.



Transport will be in cars with suitably insured and DBS checked member of staff.


This staff member at Core Creative Education will be Alasdair Green the Education Manager.


Detail of vehicles used:   VW Touran      SF63 ADV

Insurance cover details:  Academy Insurance (Tel No: 0800 316 626).  Policy No: XJ23583643

Driving licence number: GREEN706303AC9EC   14          Expires 2025


  • Where students need to be picked up by parents who are parked out on the road.  A staff member will ensure that all students and parents are accompanied off the premises safely.  This relates specifically to courses run at the Farm.


Outings from the Farm occasionally occur to the Dorset Wildlife Trust site, this site is within walking distance from Limemead Farm and Alasdair   Green, the Education Manager will lead sessions to the Dorset Wildlife Trust.   A suitable level of staff to students will be ensured and where appropriate high visibility vests worn.


Booking Procedures

Each new student will have email correspondence with Core and will have completed:

A booking form including:

  • All contact details of parents, including emergency contact details.
  • Medical issues
  • Dietary issues
  • Photographic consent
  • Parental consent in the event of an emergency
  • Behavioural consent, should a child not behave safely in the environment
  • All booking forms to be kept in office file.
  • Contact details should be updated as required and checked at the beginning of each course.


Student Incidents

  • A record of any incidents with students is kept in the staff file
  • The Education Manager / Programme Manager will follow up any concerns with students directly with parents or the school contacts.


Student Documentation and Photographs

  • For students from schools or part of the Mentoring Programme regular photos are taken and stored at the office to feed into student reports.  These photos are not to be used for marketing purposes.
  • For courses at the Farm, weekly plans and updates are sent out to parents.
  • Photos should be taken on the Farm cameras and stored at the office computer.  Where appropriate these photos will be updated onto facebook and used for marketing purposes.
  • All booking forms must be checked to ensure that permission is given by parents for photos to be used for this purpose.
  • A register will be taken routinely at the beginning of the session and then updated onto the computer system.
  • Registers, medical information and care plans will be updated at the Office.
  • Direct contact via walkie talkies will contact the Manager on duty in the event of needing to access any student information.



Students must be equipped with suitable clothing and footwear for the conditions.  Spare equipment will be provided for those that need it.  If students cannot be equipped with suitable clothing to be comfortable and safe in adverse weather, session planning will need to take this into consideration.


First aid kits.  These will be kept at the Farm house, at River camp/ Woodland camp, depending on sites used.


Fresh drinking water should be carried in small water containers for each session and disposed of after session is completed.


Sharp tools will be maintained and sharpened regularly and kept in a secure and lockable space.  Information on the update of sharps will be kept in the risk assessments.


Small machinery will be regularly maintained and information on this will be kept in risk assessments


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures


  1. CORE Creative Education Accident/ Incident and Emergency Procedure


Accident and Emergency Procedure


In the event of an Accident, the Education Manager on site (or designated member of staff) will ensure staff and students are safe and stable.  Maintaining walkie talkie contact they will then contact the emergency services from the Farm house.


Emergency contacts will be located in the staff file and will include:  All staff and student contact details, emergency services contacts and emergency vet contact details.


Accident/ Emergency Procedure


  • A contact list of all the students’ information will be kept at the Farm office. This will contain parents/ schools contact details, students’ medical information and students’ doctors contact details and care plans.
  • A record of the accident should be completed in the accident book and kept on file.  To be signed by the relevant parties.
  • A letter/ email will go to parents following any accident and followed up with phone calls.
  • The trustees and team at Core will ensure a de-brief and appropriate reporting following any accident or emergency.


Incident Procedure


  • An incident is where a student causes a potential health and safety issue but no issue actually occurs.
  • Incidents with students should be recorded as part of the recording process for students in the Daily Staff File.
  • Where appropriate a phone call or an email should go to parents/ the school and followed up by the Education Manager or Programme Manager.
  • The team at Core will ensure a de-brief and appropriate reporting following any incident.



Accidents, Emergencies and Incidents will be reviewed at each Trustee meeting and procedures reviewed accordingly.


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/1/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures



  1. CORE Creative Education Environmental/ Sustainability Policy


CORE Creative Education is committed to protecting the local environment and using the Outdoor Education site at Limemead Farm to promote environmental education.  Staff will promote a sense of responsibility and understanding for the environment, by raising both student awareness and appreciation.


Respect for all at the Farm, the environment, the animals, the students and staff that work at the Farm are paramount to the ethos and philosophy at Core Creative Education.  Issues raised will be discussed with staff and the Education Manager and with Trustees as changes occur over time.


To ensure that Limemead Farm is maintained as an environmental education facility, the Trustees and Education Manager will ensure that sustainable use of the Farm sites will be facilitated by maintaining an ecological impact assessment, and managing access according to monitoring of the site.


  • We will operate in compliance with all relevant environmental legislation and we will strive to use pollution prevention and environmental best practices in all we do.
  • We will reduce waste through re-use and recycling and by purchasing recycled, recyclable or refurbished products and materials where these alternatives are available, economical and suitable
  • Promote efficient use of materials and resources throughout the Farm, including water, electricity, raw materials and other resources, particularly those that are non-renewable
  • Communicate our environmental commitment to staff, students and the public and encourage them to support it, through training & awareness.
  • Strive to continually improve our environmental performance and minimise the social impact and damage of activities by periodically reviewing our environmental policy in light of our current and planned future activities.


To ensure the above are in place, the Education Manager will:


  • Monitor human and farm animal footfall on the land and address activities as appropriate to give areas of the land to rest, especially during heavy periods of rain and when muddy areas become impassable.
  • If over-use is ascertained in any area of the Farm, then another area will be identified to allow for recovery of existing site, to be decided and implemented by the Education Manager and Trustees.
  • Restocking of animals, relocation and planting of trees and shrubs will be discussed with staff but will be the direct responsibility of the Education Manager and Trustees to ensure the Farm is kept for the environment and conservation of natural species.
  • The Education Manager will monitor over interaction/ over stimulation of the animals working with students. Animal facilitated learning activities should be a joint and chosen experience for both students and animals and should be a calm and respectful experience.
  • Hedgehogs being cared for at the Halstock Hedgehog Rescue based at the Farm, should only be cleaned, fed, weighed and assessed in direct accordance with the Education Manager.  These are wild animals and the Halstock Hedgehog Rescue in partnership with the Dorset Mammal Group: Rescues, Rehabilitates and Releases Wild Hedgehogs in accordance with other Hedgehog Rescue Centres and no petting of these animals in permitted.
  • Students/ staff will be discouraged from harvesting materials from areas of the Farm, unless shown to be sustainable and should be authorised by the Education Manager.
  • Students/ staff will only work on the pathways in the woodland camp area and will only harvest materials in direct consultation with the Education Manager (eg. Cutting hazel poles, willow)
  • No tractors will be used on the land in wet conditions – to prevent damage to the paddock areas
  • Any fauna collected eg. during mini beast hunts, should be handled carefully and replaced in their original habitat as soon as possible.
  • Wildlife habitats at the Farm should be subjected to minimal disturbance.



The Education Manager will oversee the development of the Farm and the activities conducted, to work symbiotically with the farm animals and wildlife habitats.


All activities should educate about the environment, land management activities will have this at its core in working on the land.  Animal facilitated learning activities will work with the land wherever possible to support animals feed, bedding and develop enrichment activities for the animals.


All activities should engender a deep sense of nature connection, respect for the environment and/or appreciation of natural land based crafts.


In planning activities, facilitators should ensure:

  • Low environmental Impact
  • Educational activities to promote environment education and support for wildlife
  • No artificial resources/ plastic resources to be used for activities wherever possible
  • Animal facilitated learning experiences to be genuine and respectful.



Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures



  1. CORE Creative Education Equal Opportunities Policy


Introduction It is the policy of Core Creative Education, registered at Limemead Farm, Halstock Leigh, Yeovil, BA22 9QU, to promote Equality of Opportunity with the primary aim of providing equality for all and preventing any form of discrimination and take all reasonable steps to ensure that all participants in the activities of Core will be subject to the contents of this policy.


Policy Statement

Core Creative Education is committed to creating an inclusive environment to maximise the potential of all employees, students and volunteers. Core Creative Education recognises that everyone has a contribution to make to society and a right to equal opportunity.


Core Creative Education will not tolerate discrimination, harassment, bullying or victimisation of employees, students and volunteers. In compliance with the Equality Act 2010 (updated October 2016), which makes it unlawful to discriminate directly or indirectly in recruitment or employment, no employee, participant or volunteer or organisation/individual to which Core Creative Education provides services will be discriminated against on the grounds of: · age · disability · gender (or sex) · gender reassignment · race · religion or belief · sexual orientation · pregnancy and maternity.



The key principles of this policy are to:

  • provide equality for all · promote and inclusive culture · respect and value the differences of everyone · prevent discrimination, harassment and victimisation · promote and foster good relations across the workforce, with participants, volunteers and other partners.


Equal Opportunities Policy Procedures

To create an environment in which individual differences and the contributions of all students, staff and  volunteers and beneficiaries are recognised and valued. All staff (whether part-time, full-time or temporary), volunteers, students and beneficiaries will be treated fairly and with respect.

  • All vacancies will be advertised internally and externally simultaneously and will include a statement on equal opportunities. · Selection for employment/volunteering, promotion, training or any other benefit will be on the basis or aptitude and ability. Training, development and progression opportunities are available to all employees and volunteers. · All selection/rejection decisions will be recorded. · All staff, students and volunteers will be helped and encouraged to develop their full potential and the talents and resources of individuals will be utilised to maximise the effectiveness of Core Creative Education activities. · All staff, students and volunteers and beneficiary are entitled to be part of an environment that promotes dignity and respect to all.


No form of intimidation, bullying or harassment will be tolerated. · All employees, participants and volunteers have a legal and moral obligation not to discriminate and to report incidents of discrimination against any individual or group of individuals to Alasdair or Rachelle Green.  · Breaches of this policy will be regarded as misconduct and could lead to disciplinary proceedings. The successful implementation of this policy depends on the awareness and commitment of all employees, participants and volunteers and members of the Board of Trustees of Core Creative Education. Therefore all new employees, participants and volunteers will be made aware of it’s existence and reminded of the principles and practice contained herein.


Signed: …………..………………………..



Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures



  1. CORE Creative Education Data Protection Policy


It is the policy of Core Creative Education CIC registered at Limemead Farm, BA22 9QU to ensure that all the procedures relating to collection, usage, storage and security of personal data comply with the overarching principles of the Data Protection Act 1998 and any subsequent revisions.


Policy Statement

  • Personal data shall be processed fairly and lawfully and shall be obtained only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose.
  • Personal data shall be adequate, relevant and not excessive in relation to the purpose for which they are processed.
  • Personal data shall be accurate and where necessary kept up to date.
  • Personal data processed for any purpose shall not be kept for longer than necessary.
  • Personal data shall be processed in accordance with the rights of data subjects under the Act.
  • Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing or personal data and against accidental loss or destruction or damage to personal data.
  • Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for rights and freedoms of data subjects in relation to the processing of personal data.



Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures


  1. CORE Creative Education Fair Assessment Policy


Statement of Assessment

  • We aim to provide a ASDAN short course programmes and COPE programmes which provide all students with the opportunity to achieve their full potential by the most appropriate and direct route.
  • Our Assessment Policy is based on the concepts of equality, diversity, clarity, consistency and openness.
  • We will endeavour to ensure that the assessment processes are implemented in a way which is fair and non-discriminatory.


Students are made aware of the existence of this policy and have open access to it. It can be found in our student information pack and also online at

All tutors are made aware of the contents and purpose of this policy.

This policy is reviewed annually at our February trustees meeting and may be revised in response to feedback from students, tutors and external organisations.


What students can expect from us

  • We aim to ensure that all assessment of work is carried out fairly and in keeping with the awarding body’s requirements.
  • All portfolio-based work will be assessed fairly against the qualification standards and teachers involved will be fully trained.
  • Internal assessments will be carried out fairly and according to awarding body instructions.
  • Externally marked tests and exams will be according to the requirements of the awarding body.

Students can also expect:

  • To be fully inducted onto a new course and given information that can be shared with parents and carers.
  • Learning outcomes, performance criteria and other significant elements of learning and assessment to be made clear at the outset of the course and when assignments are set.
  • To be given appropriate assessment opportunities during the course with feedback provided on the quality of the work.
  • All work to be marked within two weeks of submission by the student.
  • Where equivalents and exemptions can be applied, we will ensure this is pursued with the relevant awarding body.

Cheating and Plagiarism

A fair assessment of student’s work can only be made if that work is entirely the student’s own. Therefore students can expect an awarding body to be informed if:

  • They are found guilty of copying, giving or sharing information or answers, unless part of a joint project
  • They use an unauthorised aid during a test or examination
  • They copy another student’s answers during a test or examination
  • They talk during a test or examination.

All allegations of cheating and plagiarism will lead to a full investigation which will follow the guidance of the relevant awarding body.  If a student feels he/she has been wrongly accused of cheating or plagiarism, they should be referred to the Complaints Policy.


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures.

  1. CORE Creative Education Appeals Policy



This policy addresses the situation where students may wish to appeal against comments made for qualifications they have taken.



Students are made aware of the existence of this policy and have open access to it. It can be found in the student information pack, and online at, along with the appeals policies for each of the awarding bodies used by CORE CIC.  All tutors are made aware of these policies and how to access them in order that students can be supported.

This policy will be reviewed annually at our February trusties meeting and may be amended in response to feedback from students, staff, parents and external organisations.


Policy Statement

All students at CORE CIC have the right to make an appeal about any comments or feedback they have received for the qualifications they are undertaking.

If any student wishes to appeal a decision, they should follow the following procedure.

  1. If possible, speak to the member of staff responsible for teaching the qualification in the first instance about the reason they wish to appeal.
  2. The member of staff has a responsibility to explain to the candidate why he/she received the feedback they did.
  3. If the student is not satisfied with the explanation, the piece of work will be re-marked by another member of staff also involved with that qualification.
  4. The student will be informed of the outcome of the re-marking by letter.
  5. If the student wants to continue the appeal, he/she needs to contact the exams officer, who will provide the student with information about the appeals procedure for the relevant awarding body and explain what is involved. The exams officer will assist with the completion of any forms and will correspond with the awarding body on behalf of the student.
  6. Please note: a student must have the support of the centre to be able to appeal against a result.


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures.


  1. CORE Creative Education Malpractice Policy


Staff Malpractice Policy


This policy sets out to define the procedures to be followed in the event of any dispute or allegation regarding staff malpractice in the assessment of internally marked qualifications (such as ASDAN CoPE) and also regarding examinations invigilated by staff at the centre and marked externally.


Examples of Malpractice

Attempted or actual malpractice activity will not be tolerated and any malpractise will be reported to the awarding body.   The following are examples of malpractice by staff with regards to portfolio-based qualifications. This list is not exhaustive:

  • Tampering with candidates work prior to external moderation/verification
  • Assisting candidates with the production of work outside of the awarding body guidance
  • Fabricating assessment and/or internal verification records or authentication statements

The following are examples of malpractice by staff with regard to examinations

  • Assisting candidates with exam questions outside of the awarding body guidance
  • Allowing candidates to talk, use a mobile phone or go to the toilet unsupervised
  • Tampering with scripts prior to external marking taking place.

Staff Malpractice Procedure

Investigations into allegations will be coordinated by Alasdair Green (centre co-ordinator) or Sarah Churchill (CORE CIC trustee) who will ensure the initial investigation is carried out within ten working days. The person responsible for coordinating the investigation will depend on the qualification being investigated. The investigation will involve establishing the full facts and circumstances of any alleged malpractice. It should not be assumed that because an allegation has been made, it is true. Where appropriate, the staff member concerned and any potential witnesses will be interviewed and their version of events recorded on paper.

The member of staff will be:

  • informed in writing of the allegation made against him or her
  • informed what evidence there is to support the allegation
  • informed of the possible consequences, should malpractice be proven
  • given the opportunity to consider their response to the allegations
  • given the opportunity to submit a written statement
  • given the opportunity to seek advice (as necessary) and to provide a supplementary statement (if required)
  • informed of the applicable appeals procedure, should a decision be made against him/her
  • informed of the possibility that information relating to a serious case of malpractice will be shared with the relevant awarding body and may be shared with other awarding bodies, the regulators Ofqual, the police and/or professional bodies including the GTC
  • If work is submitted for moderation/verification or for marking which is not the candidate’s own work, the awarding body may not be able to give that candidate a result.

Staff Malpractice Sanctions

Where a member of staff is found guilty of malpractice, CORE CIC may impose the following sanctions:

  • Written warning: Issue the member of staff with a written warning stating that if the offence is repeated within a set period of time, further specified sanctions will be applied
  • Training: Require the member of staff, as a condition of future involvement in both internal and external assessments to undertake specific training or mentoring, within a particular period of time, including a review process at the end of the training
  • Special conditions: Impose special conditions on the future involvement in assessments by the member of staff
  • Suspension: Bar the member of staff in all involvement in the administration of assessments for a set period of time
  • Dismissal: Should the degree of malpractice be deemed gross professional misconduct, the member of staff could face dismissal from his/her post


The member of staff may appeal against sanctions imposed on them. Appeals will be conducted in line with the organisations Appeals Policy.


Candidate Malpractice Policy


This policy sets out to define the procedures to be followed in the event of any dispute or allegation regarding candidate malpractice in the assessment of internally marked qualifications (such as ASDAN CoPE) and also regarding examinations marked externally.


Examples of Malpractice

Attempted or actual malpractice activity will not be tolerated. The following are examples of malpractice by candidates with regards to portfolio-based qualifications. This list is not exhaustive:

  • Plagiarism: the copying and passing of as the candidate’s own work, the whole or part of another person’s work
  • Collusion: working collaboratively with other learners to produce work that is submitted as the candidate’s only
  • Failing to abide by the instructions of an assessor – This may refer to the use of resources which the candidate has been specifically told not to use
  • The alteration of any results document

If a teacher suspects a candidate of malpractice, the candidate will be informed and the allegations will be explained. The candidate will have the opportunity to give their side of the story before any final decision is made. If the candidate accepts that malpractice has occurred, he/she will be given the opportunity to repeat the assignment. If found guilty of malpractice following an investigation, the teacher may decide to re-mark previous assignments and these could also be rejected if similar concerns are identified.

The following are examples of malpractice by candidates with regards to examinations. This list is not exhaustive:

  • Talking during an examination
  • Taking a mobile phone into an examination
  • Taking any item other than those accepted by the Awarding Body into the examination, such as a book or notes
  • Leaving the examination room without permission

Passing notes or papers or accepting notes to, or accepting notes or papers from another candidate

If a teacher suspects a candidate of malpractice during an examination, the candidate will be informed and the allegations will be explained. The candidate will have the opportunity to give their side of the story before any final decision is made. If the candidate is found guilty of malpractice, the Awarding Body will be informed and the candidate’s examination paper with be withdrawn. It is unlikely that the candidate will have the opportunity to repeat the examination.


In the event that a malpractice decision is made, which the candidate feels is unfair, the candidate has the right to appeal in line the Appeals Policy.

Reporting to ASDAN

The centre’s responsibilities is as outlined in ASDAN’s Malpractice and Maladministration policy and procedure Section 3.2 will be adhered to.


Signed: …………..………………………..


Name: Rachelle Green:                                                                      Date 1/9/2018


This policy will be reviewed annually, or as and when there are any changes in the law, procedures.

%d bloggers like this: